Finance Manager – Senegal | ReliefWeb


Insight

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low- and middle-income countries, while building government and industry capacity private sector in these countries to create and sustain high-quality health systems that can succeed without our help. For more information, please visit: http://www.clintonhealthaccess.org.

CHAI is an equal opportunity employer and is committed to providing an environment of fairness and mutual respect where all applicants have access to equal employment opportunities. CHAI values ​​diversity and inclusion and recognizes that our mission is best advanced through the leadership and contributions of people with diverse experience, backgrounds and culture.

Position

Established in Senegal since 2018, CHAI supports the Ministry of Health in building sustainable health systems that provide patients with the care they need, when and where they need it, to improve health impact and save Lives. CHAI is now focusing on priorities identified with the Ministry of Health, including COVID-19, HIV, cervical cancer and health financing.

CHAI is looking for a highly motivated individual to work as a Country Finance Manager to oversee the provision of professional accounting and comprehensive financial management control and reporting, to a wide range of internal stakeholders. and high-level CHAI externals in Senegal.

This position will provide accounting, finance, compliance and treasury support to the Senegal office while working closely with staff at all levels of the organization, including CHAI’s human resources and finance teams based in Boston.

The Finance Manager will report to the Senegal Country Director (CD) and assist in establishing and overseeing the operational systems necessary to facilitate programmatic activities, undertake financial and accounting tasks in accordance with global policies and support implementation. successful completion of the program.

Oral and written communication skills in English and French are required.

Responsibilities

The CFO’s responsibilities include ensuring that all accounts are correct and up-to-date, producing financial reports used by the management team for management and decision-making purposes, contributing to the production of the report annual financial statement, preparing the annual audit, etc. , the Accounting and Operations Manager will report directly to the Country Director and be an integral member of CHAI Sierra Leone’s operations team, supporting the program team in the performance of their duties. The finance, accounting and operations manager may oversee other operations and support staff, build their capacity and ensure operations run smoothly. Due to the fluid nature of our work, specific responsibilities may change over time and these responsibilities listed here should not be construed as exhaustive, but rather indicative of what is expected:

Accounting:

    • Ensure quality and accuracy of transactions, financial reports and reports/summaries – Maintain balance sheet integrity by preparing balance sheet reconciliations including bank and cash – Prepare and submit all exhibits to CD for approval documentation of expenses and ensure that expenses are reasonable, allowable and attributable to the project – Review advances and coordinate payment of invoices for field activities and staff travel, ensuring the correct procedure for the disbursement of funds , correct documentation and timely settlement of advances. – Review expense reports (preliminary and final) and prepare adjustments; review the gap analysis; investigate discrepancies and comment. – Prepare expense variance reports against funding and approved budgets for country leadership – Prepare expense allocation guide and employee allocations, with guidance from accounting team in Boston) – Process or contribute to the periodic declaration of taxes and carry out the declaration of tax formalities with the local authorities if necessary. – Manage month-end and year-end close processes, including ensuring bids are submitted in a timely manner to Boston Finance – Manage and maintain CHAI financial management system, financial records, including supporting approvals for financial transactions in accordance with the CO document retention policy – Contribute to the improvement of financial systems and processes in the Country Office (CO), recommending changes to provide timely and timely financial information appropriate to CHAI grant managers and donors – Coordinate and liaise with Boston accounting team on financial reporting and follow up on additional information as needed. – Maintain and protect CHAI assets, ensure monthly amortization, reconciliations perform periodic physical checks in accordance with CHAI policy

Financial planning and analysis

  • Provide advice and support on financial planning, budgeting and resource allocation to countries working closely with the CD
  • Assist the CD in planning country operations to support program activities
  • Ensure proper budget tracking and timely reporting internally within the organization and externally to donors and local government as required by the bylaws
  • Prepare expenditure analysis for the overall program and country office field offices, as required
  • Support program staff in developing proposal budgets and budget revisions for donors.
  • Provide information related to costs and operational needs to support program implementation Support grant tracking review by ensuring the veracity of information in grant trackers on a monthly basis
  • Ensure that all donor financial reporting requirements are met and that donor financial reports are submitted in a timely manner

Legal, Compliance and Risk Management

  • Ensure financial policies and procedures are in place and kept up to date, liaising with the International Controller in Boston
  • Monitor the compliance manual and make recommendations, as appropriate, to promote efficiency.
  • Maintain an appropriate tracking system of partner expenditures by facilitating periodic reviews of accounts and records and maintain up-to-date reports as per donor requirements
  • Prepare and coordinate annual audits, donor specific audits/assessments and internal CHAI audits
  • Follow up on audit observations and maintain a remediation log
  • Review MOUs/MOAs/independent contracts and send for approval to Contracts team for review
  • Ensure compliance with grant and donor requirements
  • Execute leases and contracts for the supply of goods and services under the direction of the CD.
  • Ensure compliance with CHAI sourcing policies and guidelines at all times
  • Assist CD and Program Managers in handling exceptional approvals
  • Maintain up-to-date knowledge of country government regulations and share with Boston as necessary
  • Review rebates of all applicable taxes in accordance with country legal requirements
  • Perform spot checks at CO main office and field offices to ensure internal control is working
  • Facilitate country capacity assessments by potential donors
  • Lead and support program teams in financial management capacity building and assessments of CHAI implementing partners
  • Ensure the overall management and coordination of the work of the finance teams in the country
  • Act as a business partner for other functional leads e.g. programs, operations
  • Promote professional development within the finance team through coaching and mentoring
  • Finance and risk management champion, onboarding/induction of new recruits

Treasury

  • Manage the country treasury function (cash, bank, receivables and payables) and ensure that adequate resources are available for administrative and programmatic expenses
  • Manage local payments and process transfer requests to Boston
  • Prepares cash projections for programs; Prepares funding requests for programs and operations;
  • Manage monthly cash forecasts and cash requests for projects
  • Liaise and communicate with the Boston finance team to ensure a good flow of information, including awareness of areas of risk or concern

Qualifications

  • Bachelor’s degree in finance or accounting.
  • Excellent knowledge of accounting regulations and procedures
  • Possess a professional accounting designation
  • Minimum of 10 years of experience including at least 2 years in a management position.
  • Excellent knowledge of Microsoft operating systems with excellent proficiency in MS Excel
  • Working knowledge of ERP accounting software
  • Experience in managing donor funds and fulfilling their financial reporting requirements
  • High level of integrity and reliability with leadership qualities
  • Proactive and responsive to urgent program needs
  • Ability to work under pressure without compromising the quality of compliance policy and procedures
  • Motivated and firm in providing opinions to support effective decision-making
  • Highly developed analytical and problem-solving skills
  • Excellent interpersonal and communication skills
  • Ability to influence senior managers and their peers on a wide range of issues –
  • The ability to work in a multicultural environment
  • Fluency in English and French

Advantages :

  • Advanced degree in finance or accounting
  • Knowledge of QuickBooks and Unit 4/Agresso
  • Experience working for a non-profit organization
  • Experience living or working in countries with limited resources

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